Switchgear Export Packaging and Delivery Terms

Prepared by: JCON ELECUpdated: 2026-10-17

Short answer

State the delivery rule, version and exact named port or place, then list equipment, packing, freight, insurance and exclusions separately. A price delivered to a Chinese port does not by itself include freight to an overseas destination. Combined orders need one agreed shipping scope and confirmed packed dimensions, weights and readiness dates.

Switchgear production workshop before packing and dispatch — Production reference photo, not evidence of export packing, transport testing or a particular shipment.

Confirm a delivery basis before comparing the total

Use an itemized commercial schedule linked to the approved equipment list. If a preliminary price includes only delivery within China, show the overseas shipping allowance as unquoted or separately estimated rather than calling the offer a destination-delivered price.

Write the actual port, terminal or site, not only 'China port' or a destination country.
Identify the parties arranging carriage, insurance, export documents, import formalities and unloading under the agreed basis.
Record a freight validity date and assumptions; the production lead time is not the transport transit time.
Confirm the final shipping arrangement with the forwarder and the contract parties before booking.

Make delivery quotations comparable

Make delivery quotations comparable
Quotation basis	What to specify	What not to assume
Chinese port or terminal	Exact location, handover point, delivery rule and included local charges	Domestic transport does not establish overseas freight or onboard delivery
CFR/CIF destination port	Named destination, shipment details, freight and any required insurance	Paying destination freight does not mean risk remains with the seller until arrival
DAP named destination	Precise point, access, unloading arrangements and import-cost responsibilities	DAP is not the same as unloaded delivery or a duty-paid quotation
Combined shipment	All orders, package count, packed sizes/weights, readiness and loading plan	Freight cannot be confirmed from cabinet quantities alone

Export RFQ information and packing checklist

Equipment and shipment scopeOrder references, quantities, accessories, loose parts and whether multiple orders must travel together.

Packed dimensions and handlingPackage count, length/width/height, gross/net weight, lift points, centre of gravity, forklift/crane requirements and removable sections.

Packing specificationAgree moisture/corrosion protection, restraint, fragile components, desiccants, storage conditions, marks and any applicable wood-packaging documentation.

Transport routeOrigin, named destination, available access, transshipment or inland transport and container/oversize constraints for forwarder review.

Document scheduleAgree invoice, packing list, transport documents, origin documents if required, approved drawings, manuals, applicable test records and language/copy requirements.

Commercial assumptionsDelivery rule and version, currency, freight validity, insurance scope, readiness date, payment, warranty and exclusions.

Equipment requiring project-specific packing review

Medium Voltage Switchgear

Incoming, metering, bus section and feeder panels with project-specific protection.

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Low Voltage Switchgear

Main distribution, outgoing feeders and auxiliary power configured to the SLD.

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Prefabricated Substation

Coordinated MV, transformer and LV package boundaries for project review.

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Review the quotation and dispatch documents

Scope reconciliationMatch the packing list to every equipment line, accessory and loose component; confirm what is shipped separately.

Freight and extra chargesIdentify origin/destination handling, storage, demurrage, onward carriage, unloading and import costs as applicable to the agreed contract; do not leave responsibility implicit.

Inspection and releaseAgree drawing approval, FAT/document release, photographs, packing acceptance and dispatch authorization. A factory image alone is not a transport qualification.

Combined-shipment planningCheck whether late equipment delays the whole shipment. Approve any split shipment and revised costs before dispatch.

Offer revisionsUpdate assumptions, price validity, named destination and exclusions when changing from a budget domestic-port offer to a firm export offer.

Frequently asked questions

Does delivery to a Chinese port include overseas freight?Not by itself. Ask for the exact handover point, delivery rule and included charges. International freight, insurance and destination charges must follow the agreed quotation rather than an assumption.

How should two orders shipped together be quoted?List both equipment scopes and a clearly identified combined packing/freight amount, using the complete package count, packed dimensions, weights, route and readiness dates. Confirm how any split shipment changes the price.

Can freight be fixed before final packing details are available?A provisional estimate can state its assumptions and validity. Confirm package sizes, weights, loading method and forwarder conditions before treating freight as firm.

Sources and scope

This JCON ELEC checklist supports procurement discussion and is not legal, customs or transport-engineering advice. ICC references explain trade-rule concepts, not a JCON shipping commitment. Use the agreed contract, applicable official rule text and forwarder/customs review to settle responsibilities. No freight rate, packing certification or destination approval is implied.

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Request an equipment and delivery review

Send the equipment list, available packing details, delivery destination and requested term. Mark whether orders must ship together and ask for exclusions to be identified.

Send RFQ