How to Prepare a Switchgear RFQ

Prepared by: JCON ELECUpdated: 2026-10-15

Short answer

Send the latest single-line diagram, equipment quantities, electrical ratings, required brands, site conditions and named delivery destination. If information is incomplete, ask for a budget offer with explicit assumptions, exclusions and clarification items rather than treating it as a final compliant quotation.

JCON ELEC switchgear wiring and assembly work

Identify the project and document revision

Use one project reference and a file list with drawing numbers or revision dates. Keep the original customer requirements unchanged; show proposed alternatives separately for approval.

State which documents are current and which points remain open.
Separate mandatory brands from preferences and permitted alternatives.
Describe the intended equipment package, not just a total cabinet count.

Information to confirm

ProjectCountry, application, project reference, site conditions and target delivery schedule.

Technical packageSLD, BOQ/panel schedule, voltage, current, short-circuit duty/duration and required enclosure protection.

Component and control scopeRequired brands, protection, CT/PT, metering, PLC/I/O, communications and auxiliary power as applicable.

Approval documentsDatasheets, arrangement drawings, BOM/brand list, deviations, relevant test evidence and FAT requirements.

Delivery basisRequested delivery rule and version, named port/place, packing, transport scope and required documents.

Commercial itemsQuotation currency, itemized price, payment proposal, lead-time basis, warranty, validity and exclusions.

Related equipment

Medium Voltage Switchgear

Incoming, metering, bus section and feeder panels with project-specific protection.

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Low Voltage Switchgear

Main distribution, outgoing feeders and auxiliary power configured to the SLD.

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Control Cabinets

PLC, motor starting, VFD and auxiliary control configurations for process loads.

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Compare quotations on the same basis

Budget versus firm offerMark provisional ratings, quantities and interfaces. Record what must be confirmed before final pricing.

Comparable totalsRequest equipment, options, packing, freight, spares and services as identifiable items, with exclusions stated.

Brand alternativesKeep a compliant base offer. Price any cost-saving alternative separately and identify every technical change.

Revision controlAsk the supplier to name the drawings and revisions used, and return a compliance/deviation list.

Frequently asked questions

Can I ask for a quotation without complete drawings?Yes, request an indicative budget proposal based on the available information. Its assumptions and exclusions must be explicit and confirmed before a firm order.

Should the lowest total price decide the supplier?Compare technical compliance and scope first. A lower total may exclude components, documents, transport or services included in another offer.

Can required component brands be changed to save cost?Only through an identified alternative and customer approval. Do not silently replace mandatory brands or present an unapproved alternative as compliant.

Sources and scope

This checklist is JCON ELEC's procurement guidance, not a project specification or contractual interpretation. Original customer requirements and the agreed offer determine the final supply scope.

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Send your drawings and requirements

Share the available SLD, equipment list, project requirements and destination. Mark unresolved points so assumptions can be listed in the proposal.

Send RFQ